Updated: October 2026
Labor law posters are still a physical requirement for most workplaces, but a few states now allow or require electronic posting, and federal guidance covers employees who work remotely. This article explains where digital posters count, where they don't, and how to cover every employee.
In this article, you'll learn:
- Core federal and state labor law poster obligations
- How federal guidance treats electronic posting for remote employees
- Which states allow or require digital posting
- How to keep physical and digital postings current
Standard Labor Law Poster Requirements
Federal Posting Requirements
Federal labor laws require employers to display certain notices so employees know their rights. The U.S. Department of Labor and other agencies provide free copies of the required federal posters.
- Posters must be displayed in a conspicuous place employees can readily see, such as break rooms or near time clocks.
- Employers may use combined posters, as long as each notice is complete and readable.
- Some notices have size rules; printed copies of the OSHA poster must be at least 8.5 by 14 inches.
- Federal posters cover minimum wage, workplace safety, family and medical leave, nondiscrimination, polygraph protection and more.
State and Local Poster Requirements
Every state adds its own required notices, and some cities and counties do as well. These commonly include:
- State minimum wage and overtime
- Paid leave and sick leave
- Workers' compensation
- Unemployment insurance
- Child labor
- Discrimination in employment
Because requirements vary widely, check each state's labor department for the notices that apply to your locations. Our labor law poster subscription tracks federal and state changes and sends replacement posters when a mandatory change occurs.
Digital Posting: What Counts and What Doesn't
Federal Rules for Remote Employees
Under Department of Labor Field Assistance Bulletin 2020-7, electronic posting can satisfy a federal posting requirement for employees who work exclusively remotely and customarily receive information from the employer electronically. Employees must be told where to find the notices and be able to reach them easily.
For employees who report to a worksite, the physical federal poster is still required, and an electronic copy is only a supplement. National Safety Compliance offers our labor law posters as downloadable PDF files for employers who need electronic copies.
Ohio: Optional Digital Posting for State Notices
Ohio Senate Bill 33, effective July 21, 2025, lets employers post certain state notices on the internet instead of physically, as long as employees can access them. It covers the notices required by:
- Ohio's Minor Labor Law (the abstract; the list of employed minors is not included)
- Minimum Fair Wage Standards Law
- Civil Rights Law
- Prevailing Wage Law
- Workers' Compensation Law
- Public Employment Risk Reduction Program Law
SB 33 does not change federal requirements. Ohio employers still display federal posters physically for employees who report to a worksite.
New York: Electronic Copies Required in Addition to Physical Posters
New York Labor Law § 201 requires employers to make required workplace postings available electronically, through the employer's website or by email, in addition to physical posting. Employers must also tell employees that the electronic copies are available (NY Labor Law § 201).
Illinois: Electronic Notices for Employees Who Don't Report to a Workplace
Under Public Act 103-0201, Illinois employers with employees who do not regularly report to a physical workplace must provide certain required notices, including minimum wage, equal pay, wage payment and collection, and child labor, by email or by posting them conspicuously on a website or intranet. Physical posting is still required at regular workplaces.
Physical Posters Remain the Default
Outside these rules, physical posting is still the legal requirement in most states. Electronic copies are useful for remote and field employees, but they do not replace physical posters for employees who report to a worksite unless a specific law allows it.
Trends to Watch in 2027
- More digital posting laws. Ohio was the first state to make digital posting optional for most state notices; other states may follow.
- Mid-year updates. Minimum wage, paid leave and other changes often take effect July 1, not only January 1, and require new posters.
- Hybrid workforces need both. Employers with remote, hybrid and on-site staff typically need physical posters at each worksite plus electronic access for remote employees.
National Safety Compliance monitors regulatory changes year-round, and our poster subscription service sends replacement posters when mandatory changes occur.