Updated: October 2026
Why Office Labor Law Posters Matter
Office labor law posters are required notices, not decoration. They tell employees about their rights under federal, state and sometimes local law, and agencies check them during inspections and complaint investigations. A missing or outdated notice can lead to a citation and closer review of your other employment practices.
This guide covers the federal posters most offices need, how state and local notices add to them, where to post in an office, how to handle hybrid and remote employees, and the mistakes offices make most often. For the complete list of federal and state requirements, see our Complete Guide to Federal and State Labor Law Poster Requirements.
For the added notices other industries need, see our Industry-Specific and Topic-Based Labor Law Poster Requirements.
Federal Posters Most Offices Need
- Employee Rights Under the Fair Labor Standards Act (FLSA): federal minimum wage, overtime, child labor rules, and break time for nursing employees. Required for employers covered by the FLSA, even where the state minimum wage is higher.
- EEOC "Know Your Rights: Workplace Discrimination Is Illegal": generally required for employers with 15 or more employees. It covers protection from discrimination based on race, color, religion, sex (including pregnancy), national origin, age, disability and genetic information, and should be posted where job applicants can see it too.
- OSHA "Job Safety and Health: It's the Law!": required for most private employers. Offices in states with an OSHA-approved State Plan display the State Plan's version.
- Employee Polygraph Protection Act (EPPA): required for most private employers.
- Family and Medical Leave Act (FMLA): required for covered employers, which are private employers with 50 or more employees in 20 or more workweeks in the current or preceding calendar year, public agencies, and schools. Covered employers post it even if no employee is currently eligible for leave.
- USERRA: all employers must inform employees of their rights after military service; posting the notice satisfies the requirement.
Some offices have additional federal notices. Federal contractors may need the NLRA employee rights notice under Executive Order 13496 and other contract-specific notices. Employers enrolled in E-Verify must display the E-Verify participation and Right to Work posters. The Pay Transparency Nondiscrimination Provision is no longer required; it was based on Executive Order 11246, which was revoked in January 2025.
If your establishment is required to keep OSHA injury and illness records, post the annual Form 300A summary from February 1 to April 30. Many office-based businesses in low-hazard industries are exempt from this recordkeeping, so check whether it applies to you.
State and Local Notices
Every state adds its own required notices on top of the federal set. For offices, these commonly cover state minimum wage, paid sick leave or paid family leave, workers' compensation, unemployment insurance, and state discrimination and harassment protections. Some cities and counties add their own minimum wage or paid leave notices. An office in each state needs that state's set; a company with offices in several states needs a different set for each.
State minimum wage posters change often, usually on January 1, with some states and cities changing on July 1 or other dates. See Labor Law Poster Update Frequency: How Often to Replace Your Posters for a replacement schedule.
Where to Post in an Office
Posters must be in a conspicuous place where employees can readily see them, and some notices must also be visible to job applicants. In an office, good locations include:
- The break room or kitchen
- Near the employee entrance or time clock
- A shared hallway, copy room or HR bulletin board
- The reception or interview area, for applicant-facing notices
A private office, locked room or storage area does not qualify. If employees work on several floors, in separate suites, or in another building, post a set where each group of employees can see it. In a shared or multi-tenant building, post within your own space rather than relying on a building lobby.
Some notices must also be provided in a language employees understand. Under the FMLA, for example, a covered employer must provide the notice in another language where a significant portion of the workforce is not literate in English.
Hybrid and Remote Office Staff
Under Department of Labor Field Assistance Bulletin 2020-7, electronic posting can satisfy a federal posting requirement for employees who work exclusively remotely and customarily receive information from the employer electronically. Employees must be told where to find the notices and be able to reach them easily.
Hybrid employees who come into the office are covered by the physical posters there, and electronic access keeps them informed when they work from home. State rules differ: some states allow or require electronic posting for certain notices. See our 2027 Compliance Alert: Labor Law Poster Rules and Digital Posting Requirements. National Safety Compliance offers labor law posters as PDF downloads for electronic access.
Common Office Posting Mistakes
- Outdated posters. A poster must be replaced when the agency issues a new version. Posters have no expiration date, but they must match the current official version; see Do Labor Law Posters Expire?
- Federal only. State and local notices are separate requirements and must be posted alongside the federal set.
- Wrong location. Posters in a manager's office or behind a closed door don't meet the conspicuous-place requirement.
- Missing coverage-based posters. Growing past 15 or 50 employees, or winning a federal contract, can add required notices.
- Forgetting remote staff. Exclusively remote employees need electronic access; a poster in an office they never visit doesn't reach them.
- Damaged or covered posters. A poster that is faded, torn or covered by other notices doesn't meet the requirement.
Keeping Office Posters Current
- Assign one person to own posters for each office.
- Keep a list of the federal, state and local notices each office needs, with the revision date of each poster on the wall.
- Review before January 1 and July 1, and replace posters as soon as a mandatory update is issued.
- Update electronic copies for remote staff at the same time.
- Keep dated photos of each posting area for your records.
FAQ
Do small offices need labor law posters?
Yes. Most private employers need the FLSA, OSHA, EPPA and USERRA notices regardless of size, plus their state notices. The EEOC poster generally applies at 15 or more employees and the FMLA poster at 50 or more.
Can our office post labor law notices only on the intranet?
Only for employees who work exclusively remotely and customarily receive information electronically. Employees who come into the office need the physical posters there.
Do we need posters on every floor?
Post wherever each group of employees can readily see them. If employees on one floor never pass the main posting area, add a set on that floor.
Get Posters for Your Office
National Safety Compliance offers labor law poster sets for every state, each with a state poster and a federal poster, and a labor law poster subscription that sends replacement posters when mandatory changes occur. Our Most Recent Changes page lists the latest updates. For broader office safety needs, NSC also offers OSHA publications, SDS binders and an All Access Pass for OSHA training.