As labor laws evolve, so do the rules about workplace poster requirements. In 2026, employers must navigate both traditional physical posting obligations and new digital posting options in select jurisdictions. Staying compliant, especially across multiple states or remote workforce settings requires understanding the shifts and having a plan.
In this article, you'll learn:
- Core federal and state labor law poster obligations
- Emerging digital posting laws and where they apply
- What’s changing heading into 2026
- Best practices to stay up-to-date and compliant
Understanding Standard Labor Law Poster Requirements
Federal Posting Requirements
Federal labor laws require employers to display certain notices, so employees are aware of their rights. The U.S. Department of Labor provides free electronic versions of mandatory federal posters.
Some facts to note:
- Posters must be “conspicuously displayed” in locations accessible to employees (break rooms, near timeclocks).
- Employers may use consolidated posters, as long as each individual poster within meets required size and readability.
- Some laws have minimum size specifications (OSHA poster 8½ × 14 inches) for physical display.
- These federal posters cover items like minimum wage, workplace safety, Family and Medical Leave Act (FMLA), nondiscrimination notices, Employee Polygraph Protection Act (EPPA), and more.
State & Local Poster Requirements
In addition to federal notices, many states and municipalities impose their own labor law poster mandates. These can include a wide variety based on individual states:
- State minimum wage and overtime rules
- Paid leave / sick leave notices
- Workers’ compensation posters
- Unemployment and labor department contact information
- Child Labor Requirements
- Discrimination in Employment
- Local ordinances (city-level employment law posters)
Because these vary widely, employers must consult each state’s Labor Department or poster advisory resources. Keeping up with changing posting requirements can be challenging. NSC makes it easier with our labor law poster subscription that automatically tracks and updates all federal and state-level poster requirements for you!
Digital Posting Options & What’s New for 2026
With the growing number of remote and offsite employees, ensuring compliance with federal and state posting requirements has become increasingly important. To support employers in meeting these obligations, National Safety Compliance now offers our Labor Law Posters as downloadable PDF files.
In recent years, laws and regulations have started recognizing digital or electronic postings as an acceptable supplement to physical posters in certain contexts. However, use of digital labor law posters is not acceptable to meet all posting requirements.
Ohio: First State to Allow Optional Digital Posters
Ohio Senate Bill 33 (SB 33) allows employers to display most of the required state labor law posters digitally instead of physically, beginning July 20, 2025.
- Child Labor Law
- Minimum Wage
- Fair Employment Practices
- Workers’ compensation (Provided as a certificate through workers’ compensation insurance company)
- Rebuttable presumption law (tied to the display of workers’ compensation certificate)
While optional, digital postings must be easily accessible to employees (via intranet or web link) when used in place of physical copies. However, federal posting requirements are unaffected by Ohio’s SB 33. U.S. law still requires that federal notices be physically displayed in workplaces.
New York: Requires Both Digital and Physical Posters
NY Labor Law § 201 requires employers to make all mandatory state/federal workplace postings available electronically (via employer email or website) in addition to physical posting.
“Digital versions of such copies and abstracts shall also be made available through the employer's website or by email. Employers shall provide notice that documents required for physical posting are also available electronically. All other documents required to be physically posted at a worksite pursuant to state or federal law or regulation shall also be made electronically available in the manner described pursuant to this section.” New York Consolidated Laws, Labor Law - LAB § 201 | FindLaw
Illinois: Requires Digital Access for Certain Employees
In Illinois under HB 3733 (Public Act 103 0201), employers with employees who “do not regularly report to a physical workplace” must provide certain required notices (Minimum Wage, Equal Pay, Wage Payment & Collection, Child Labor) via email or conspicuous posting on website/intranet. Physical poster requirements remain in effect for regular workplaces.
As remote and hybrid work arrangements expand, maintaining compliance with employee notice requirements is essential. NSC provides digital PDF versions of our Labor Law Posters to help employers keep all workers informed.
Physical Postings Still Required Despite Digital Options
While digital delivery is allowed in some states for remote employees, physical labor law postings remain the default requirement for most workplaces.
For remote employees, some states like California, Florida, Texas, etc. allow electronic distribution (email, intranet) but typically only as a supplement to onsite physical posting. Most states continue to require physical posting as the default. Digital versions may be acceptable in supplementary or remote employee scenarios, but they do not comprehensively replace physical posters for all employees.
Electronic distribution may supplement labor law postings especially for remote employees however, physical postings remain the primary legal requirement in most states.
As 2026 unfolds, keep an eye on these poster-related trends:
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More states considering digital poster legislation
Ohio leads the way, but other states may follow with partial or full digital posting allowances. -
Frequent mid-year updates may accelerate
Labor law changes (minimum wage, paid leave, union law) often require prompt poster revisions. - Greater reliance on compliance subscription services
At National Safety Compliance, we prioritize ensuring that every labor law poster we provide reflects the most up-to-date federal and state requirements. Our team monitors regulatory changes year-round, ensuring your business stays up-to-date and never misses an update. When paired with NSC’s poster subscription service, you’ll have complete assurance that your business remains compliant!
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Hybrid workplaces demand flexible access
Employers with remote or hybrid teams may rely more on employee portals, intranet links, and digital posters that are accessible from anywhere.
In 2026, labor law posting compliance is no longer just about pinning a few sheets on a wall. With the emergence of digital posting laws and evolving regulations, employers must adopt proactive, flexible approaches, especially across multiple states or for distributed teams.
Remote workers, on the jobsite or working from home, are increasing. To help companies remain compliant in notifying all employees of their rights as required by Federal and state laws, NSC has made our Labor Law Posters available as a PDF download.
By combining physical and digital posting strategies, subscribing to update services, and staying alert to legislative developments, you can safeguard your organization from noncompliance risk while ensuring your workforce has access to the rights and protections they deserve.