Fire Safety Archives -

Maintaining a safe work environment for your team members is critical. To keep your employees safe, your business should prioritize fire prevention and response plans, and ensure that the entire workforce is adequately trained in fire safety best practices.

Each year, workplace fires and explosions are responsible for more than 200 deaths and 5,000 injuries. They also account for more than $2.3 billion worth of property damage. To avoid adding to these numbers, it’s important to communicate fire prevention and protection procedures effectively, to minimize hazards and leave as little up to chance as possible. Doing so could make all the difference in avoiding preventable injuries, damages, and deaths.

Not sure where to start? Here are eight essential fire safety tips for the workplace, plus helpful NSC resources for putting your fire prevention and protection plan into action.

Fire safety tips every workplace should follow

There’s more to workplace fire safety than simply stocking up on fire extinguishers. Implement these additional tips to mitigate fire risks and ensure that everyone is on the same page.

Tip #1: Implement a fire safety training course

All employees should receive proper fire safety training, even if they don’t interact with fire or heating elements as part of their job. This will ensure that your entire workforce understands what fire prevention and response entails.

The easiest and most affordable way to set up a fire safety training course is to utilize existing resources like the NSC Fire Safety Training Video Kit and Employee Training Booklets. These are a great starting point, and include additional printable materials like compliance manuals, quizzes, and fire safety certificates that support your training efforts with current employees and help with onboarding new ones. They can also be purchased as a bundle for added savings and convenience.

Tip #2: Identify workplace fire hazards

You don’t need to be working in an oil refinery plant to be at risk of a fire. In fact, there are plenty of common fire hazards in modern workplaces, from cooking and electrical equipment to smoking and general human error.

As part of your prevention measures, identify the hazards in your place of work and communicate them to employees. You should also offer reminders of the most common hazards to keep them top of mind, such as by hanging up our Faulty Wire Can Start a Fire Safety Poster.

Tip #3: Maintain your fire prevention and response infrastructure

It’s crucial that your workplace is fitted with working smoke alarms, sprinkler systems, and fire extinguishers. Your building’s control panel should also be kept accessible, so that you can shut down power in the event of an emergency.

Check all of these systems regularly to verify they are working and easy to reach, and cover the basics of how to use each system during your fire safety training course with your team.

Tip #4: Be smart with your electrical cords

Overloading your circuits can lead to overheating, which in turn can lead to a fire.

Use grounded plugs to prevent risky power surges, and always check (and double check) that there are no loose electrical connections. While you’re at it, keep an eye out for noticeable signs of trouble, such as frayed cords, flickering equipment, or darkened outlets, and always unplug any devices that aren’t in regular use.

Tip #5: Properly store and dispose of flammable materials

Any flammable materials on site need to be handled with care. Follow all manufacturer instructions for how a particular material must be stored, and do your research on what materials can and cannot be stored near each other. Highly flammable and/or combustible materials should be stored in a flammable cabinet, with access restricted to only those individuals who need to use the materials for their job.

Tip #6: Avoid clutter

A messy workplace isn’t just bad for productivity, it’s also dangerous. Clutter can fuel a fire, and may even start one if it’s in close proximity to flammable materials. And if a fire does occur, clutter can block access to emergency exits and make it difficult for all employees to safely escape the environment.

Invest in safe storage for workplace items, and maintain good housekeeping protocols in all common and personal areas so clutter never has a chance to build up.

Tip #7: Put a risk reporting system into place

Workers are busy, and it can be all too easy to forget to notify the right person about a fire safety hazard. The best thing you can do is take all of the guesswork out of who to report risks to, and how, so that issues get flagged to the appropriate team member at their first sighting.

Of course, this goes hand in hand with educating staff on what these hazards look like. But by doing so – and by removing obstacles to reporting – you take a key step toward identifying and addressing hazards before they turn into fires.

Tip #8: Design and communicate an evacuation plan

The time to work out the specifics of your workplace fire evacuation plan is before a fire event, not during. Mark all emergency exits, and keep a clear path to them at all times. Emergency exit signs should be well lit and always visible, with immediate maintenance if they’re not. You’ll also want to designate a concise exit plan and educate every single employee on what it is, including a safe outdoor meetup spot where everyone should go after leaving the building.

You can’t always prevent a fire in the workplace, but you can train employees on how to mitigate risks, and coach them on what needs to be done to protect themselves and their peers. Doing so is a core part of broader workplace safety training, and can be instrumental in keeping everyone safe.

For additional support, check out our Fire Safety Training Bundle, which includes everything that you need to enact an effective training program in your workplace. You can also supplement your training program with other NSC materials, such as first aid training, fire extinguisher training, and other useful resources.

Most of us have at least a rudimentary understanding of what to do if we find ourselves face-to-face with a flame in our daily lives. At least, we assume we do. So we run for the fire extinguisher, right?

The fact is, depending on the setting, the intensity of the fire, and its source, the proper method for handling a fire is different. At what point do you call emergency services? When do you pull the fire alarm? Should you use the fire extinguisher? Is there a fire suppression system? Is it working? Do you need to disable any equipment?

A well-laid fire safety plan, along with proper and frequent training, can give your workers the answers to these important questions before an emergency where their judgment could be clouded.

Fire preparedness is an important topic and falls under the responsibility of the employer. According to OSHA 29 CFR 1910.38, your Emergency Action Plan must give your employees designated actions to follow if a fire breaks out.

These actions and general guidance for fire prevention will vary widely depending on the industry and workplace area. After all, the challenges a kitchen faces to manage grease fires are far removed from safety precautions taken in an office.

Workplace Fire Safety for Offices

Offices are typically thought of as relatively risk-free workplaces. However, offices are full of electronics, power cables, equipment, and kitchen appliances that can cause a fire seemingly out of the blue.

Office Fire Prevention

In your workplace, make a safety plan to regularly ensure that:

The wiring and condition of computers, copiers, paper shredders, power cables, and other electronic devices are in good working order. If any damaged wiring or electrical components are found, take them out of service and replace them immediately.
Power strips, extension cables, and outlets are in good working order and not overloaded.
Space heaters, large printers, or other energy-heavy equipment are plugged directly into a grounded wall outlet.
Office spaces are free of clutter for easy evacuation and avoid paper, fabric, or other flammable materials coming in close contact with electrical outlets and cables.
Kitchen appliances are regularly cleaned and unplugged when not in use.
Store kitchen rags, paper towels, and other flammable materials away from stoves, toasters, ovens, or other heat-generating devices.
Test and maintain smoke alarms, sprinkler systems, and fire suppression systems regularly and document the results. Perform maintenance immediately if needed.

Fire Safety for Construction Sites

A fire prevention plan for construction sites should be thorough and detailed. After all, a typical worksite will have on-the-job hazards like flammable chemicals, electrical wiring, and welding torches and sometimes overlooked risks like heaters or cigarettes from smoke breaks.

Construction Site Fire Prevention

Your construction site fire prevention protocols should include essential guidance, such as:

Good housekeeping practices to keep flammable chemicals and materials away from ignition sources.
Combustible waste, like rags soaked in flammable chemicals, should be disposed of in proper metal bins
Stacked building materials and supplies should be stored so that they do not impede the effectiveness of any installed sprinkler or fire suppression systems.
All flammable chemicals, paints, and materials should be stored and labeled away from any risk of ignition.
All electrical wiring, temporary or permanent, should be kept in good working order without fraying or cracks. Workers should take care to minimize load on circuits as well.
Portable heaters should be kept away from flammable materials or sides of worker tents. To avoid ignition from tipping the heater over, they should also be appropriately guarded and secured,
Smoking should be kept in designated areas with smoke butts managed in specially-designed receptacles.

Fire Prevention in Manufacturing and Warehouses

Manufacturing and warehouse guidance varies widely depending on the types of products you store or manufacture. After all, a facility that produces baked goods would have different concerns than manufacturing or storing flammable chemical plants.

With that thought in mind, the first step to fire prevention in this industry is to evaluate your unique needs and circumstances. If you work with dangerous or flammable chemicals, you should inform the local fire department and collaborate with them to develop your fire safety plan.

Beyond these special requirements, there are still plenty of important protocols to implement to keep your workers safe from a fire igniting in their workplace. In fact, in warehouses and manufacturing facilities, most fires are caused by electrical mishaps, hot engines from major equipment, chemical reactions, or arson.

To keep your facility safe, your fire prevention plans should include:

A regular check of facility security procedures to prevent intentional fires from petty crime.
Ensure that flammable materials are stored in proper containers, away from ignition sources.
Check all wiring, circuit breakers, and transformers for overloads, faulty wires, or equipment.
Ensure that all smoke detectors and fire suppression devices are in good working order
Keep fire extinguishers visible and in easy to access areas. Ensure that you have the proper fire extinguisher types for each facility area’s risk. For example, you would want to make sure that the hazardous chemicals keep an extinguisher designed for chemical fires.
Ensure that exit signs and evacuation lights properly illuminate and are easily visible.
Make sure that all discarded trash and flammable items are not blocking exits and are correctly disposed of away from ignition sources.

How to Develop a Fire Safety Plan for Work

Your fire safety plan, just like any safety regulation at work, should be a living document. However, even if you have a plan in place, your organization should regularly revisit your safety protocols to make sure they are still relevant and consider any changes in workspace, products, or other factors.

As you develop your safety plan, it’s best to collaborate with local fire officials and check OSHA’s guidance on Fire Safety in 29 CFR Subpart E – Exit Routes and Emergency Planning. Depending on your industry and materials present, you may also find relevant fire safety information in:

OSHA 29 CFR 1910 – General Industry

Subpart G – Occupational Health and Environmental Control
Subpart H – Hazardous Materials
Subpart L – Fire Protection
Subpart N – Materials Handling and Storage
Subpart Q – Welding, Cutting and Brazing
Subpart R – Special Industries
Subpart Z – Toxic and Hazardous Substances

OSHA 29 CFR 1926 – Construction

Subpart C – General Safety and Health Provisions
Subpart F – Fire Protection and Prevention
Subpart H – Materials Handling, Storage, Use, and Disposal
Subpart J – Welding and Cutting
Subpart K – Electrical
Subpart R
Subpart S
Subpart T

Every facility or workplace’s fire safety plan should be unique to that facility. It should be detailed enough to cover critical information during a fire emergency, yet simple enough that your workers will be able to recall what to do in a crisis. Most plans will cover:

Maps and evacuation routes, which are also posted clearly throughout the facility, that include meetup points for personnel from each area
Map of building layout that shows each fire exit clearly
Locations of critical emergency equipment including fire extinguishers, fire alarm levers, and first aid kits
Locations of main electrical and water controls for the facility
Scheduled frequency of facility-wide fire drills
Regular training and refresher training on fire emergency protocols and fire extinguisher use for all employees
Clear guidance on what to do when fires break out, even if they are small
Clear advice on who to contact in the event of a fire emergency and the roles each employee will play during a fire

Implementing a fire safety program involves a lot of moving parts. It’s essential to collaborate with local officials and your workplace team to ensure your plan is practical and simple to enact. Even with regular training and drills, you’ll want to make sure that your employees continue to follow good safety habits through workplace supervision and educational posters on important topics like the fire extinguisher “PASS” system.

Remember, one of the most important aspects of sound fire prevention and safety at work is training. If you have a refresher course or new employee fire training on the books, National Safety Compliance can help. Our all-in-one training courses contain everything you need to hold a successful training session, including video lessons, presentations for your lecture, and printable handouts.

Our Fire Safety Training Course is suitable for Construction and General Industry and covers vital information from OSHA Standard 29 CFR 1910 Subparts E&L. This course is available on DVD/USB, instant digital access, or self-led online training courses.

Tag: Fire Safety

8 Must-Know Fire Safety Tips for the Workplace